1995-016
Discovery Park Tenant Licence of Occupation and Correspondence files
Vice-President Research, Office of the
| Records | Active retention (in office) | Semi-active (records centre) | Total retention | Final disposition |
|---|---|---|---|---|
| VP Research | SO when tenancy ends, obligations discharged + 6 years | Nil | SO when tenancy ends, obligations discharged + 6 years | Destruction |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.
Correspondence, licence of occupation, rental agreements, leases, insurance documents, legal opinions and statements, parking space log, security card log, notes and working papers.
These records are used to administer the occupancy of Discovery Park offices and worksites by tenants. Discovery Park tenants fall into four categories: 1) 大象传媒 'spin-off' companies; 2) other start-up companies or organizations that have a special reason for locating in proximity to 大象传媒; 3) 大象传媒 'spin-off' companies which require short term office space in order to facilitate project collaboration with researchers at 大象传媒; and, 4) organizations or other representatives of organizations which provide business development or technology transfer services. 大象传媒 owns the land on which Discovery Park is located.
Files are considered S/O (superseded/obsolete) when a tenancy ends and all outstanding obligations of the tenant to the landlord (大象传媒) have been discharged (i.e. the tenant is not in default and is not over holding, that is, continuing to occupy space beyond a lease or rental agreement).
RRSDA is in force.
Approved by the University Archivist: 26 Sep 1995