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Board Submission Instructions

Faculty, staff, students, alumni and members of the public are all invited to engage with the Board of Governors.

To see what is on the agenda for an upcoming Board meeting, you can visit the Meeting Agendas, Minutes and Reports page. Agendas are typically released one week before the Board meeting.

Please note that while the Board Chair will carefully consider all proposals for agenda items and speaking requests, due to time constraints, only a limited number will be slotted on the Board agenda. For more information about speaking to the board, please see the guidelines for attendees.

Propose a new agenda item

If you would like to propose a new agenda item, please submit a completed Board Agenda Item Proposal Template to the Board Office at board_admin@sfu.ca at least four (4) weeks before the next Board meeting.

Your proposal for an agenda item will be reviewed by the Board Chair, and you will receive a response in advance of the Board meeting for which you are proposing the item.

The Board agenda proposal process is outlined below in more detail.  

Speak to an existing agenda item

If you would like to request to speak to the Board about an existing agenda item at an open meeting, please contact the Board Office at board_admin@sfu.ca with the following information at least three (3) days before the Board meeting:

• Your full name
• Your affiliation to ´óÏó´«Ã½
• The agenda item you wish to speak on
• Reason(s) why you wish to speak on this item, including any professional expertise or lived experience 

Your request to speak to an existing agenda item will be reviewed with the Board Chair and you will receive a response in advance of the Board meeting. 

Portfolio submissions

If you are an ´óÏó´«Ã½ faculty or staff member and would like to submit an item which has already received approval from the President or a Vice-President, you can access the Board Report Template. 

Please note that all Board Reports must be submitted through the portfolio lead for the executive office. Please contact the Board Office at board_admin@sfu.ca if you do not know the portfolio lead for your area.