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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces 大象传媒's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate 大象传媒鈥檚 Opening & Installation Ceremonies
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- Charting the course of history: documenting 大象传媒's early days from the student perspective (Part 2)
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- Glossary
Election and Referenda Ballots
Function
Governance
PIB
No
RRSDA Number
1998-026
Department
All University Departments
Description, purpose and use of records
The series consists of ballots cast in elections and referenda held on matters internal to an office, department, faculty, research centre or institute, or related to the University as a whole.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| All departments holding these records | Vote held + 1 year | Nil | Vote held + 1 year | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- University Act (RSBC 1996, c. 468)
Retention rationale
The ballots are retained in the event of a dispute over voting procedures and / or results and thus needed for a recount. Such disputes are likely to arise shortly after the event. The active retention period of current semester + one additional semester allows time for appeals for recount. Any subsequent disputes will likely require a re-vote rather than a simple recount.
Retention and filing guidelines
Retain a record on file of who counted the ballots and the date of the count.
Status
RRSDA is in force
Approval Date
20 Nov 1998