大象传媒

Records relating to the management of university faculty, staff and contractors.

Scope Notes

Human Resources General

Use for records relating to university and departmental human resources in general but which do not fall under any other primary in this subject heading. Note that the secondaries "Policies and Procedures," "General," "Planning," "Reports and Statistics," "Special Projects," and "Reference and Information Files" can also be attached to any other primary if needed.  

Employee Relations

Use for records relating to employee relations and general correspondence with employee bargaining units.

Grievances

Use for correspondence, memoranda, forms, reports and other records relating to individual grievances under the employee's Collective Bargaining Agreement. Open a separate file for each grievance; close when the grievance is concluded.

Job Description, Classification and Compensation

Use for records relating to the establishment, maintenance and review of job descriptions, classifications and compensation. Use "Position Evaluation Case Files" for the working records of a position establishment or review. A separate series of Job Descriptions (including current and superseded or obsolete descriptions) should be maintained to facilitate review. Open one file for each position. When a new job description is signed by the employee, put the signed original on the employee's personnel file and a copy on the Job Description file. Attach to each file an Appointment Log sheet to record the names of the persons appointed to the position and the dates of their appointment. Close files at the end of the calendar year they become too full (about 3 cm).

Occupational Health and Safety

Use for records relating to employee health and safety issues. Accident Reports are scheduled under RRSDA 1998-032.

Pensions and Benefits

Use for records relating to employee pension and benefits.

Personnel

Use for records documenting the employment history of individuals hired for departmental positions. Personnel files close when the employee's employment is terminated.

Professional Development

Use for records relating to employee training and professional development.

Recruitment and Hiring

Use for records relating to the filling of departmental academic and non-academic positions. Competition files are scheduled under separate RRSDAs depending on category of appointment and may be maintained with Search Committee records; see under the subject heading Committees.

Work Schedules and Absences

Use for records relating to employee work schedules, vacations and leaves.

Work Study Program

Use for records relating to the employment of students under the Work Study Program. The personnel files of work study employees can be maintained here or with the department's other personnel files.