- Archives
- Records Management
- Directory of University Records
- File Classification
- The Model File Classification Plan
- Administration
- Advancement
- Committees
- Communications
- Equipment and Supplies
- Facilities
- Finances
- Governance
- Human Resources
- Information and Technology Management
- Liaison and Cooperation
- Policy
- Records and Information Management
- Research Management and Administration
- Student Services and Records
- Teaching and Academic Programs
- Frequently Asked Questions
- Transfer Paper Records
- Transfer Digital Records
- Retrieve Paper Records
- Annual Destruction and Accession Process
- Links and Resources
- Directory of University Records
- FIPPA
- Digital preservation
- Resources
- About
- Mission, vision and values
- Contact us
- Feedback and comments
- Our blog
- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces 大象传媒's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate 大象传媒鈥檚 Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of 大象传媒鈥檚 First Chancellor Gordon Shrum
- Early 大象传媒 Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the 大象传媒 Archives
- Charting the course of history: documenting 大象传媒's early days from the student perspective (Part 1)
- Charting the course of history: documenting 大象传媒's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at 大象传媒
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to 大象传媒
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to 大象传媒
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at 大象传媒 Archives
- Finding queer joy in the 大象传媒 Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Glossary
Unsolicited Employment and Fellowship Application Files
Function
Human Resources
PIB
No
RRSDA Number
1999-066
Department
All University Departments
Description, purpose and use of records
The series consists of records relating to unsolicited applications received by university departments for employment or fellowships.
Records may include correspondence, memoranda and email; application forms, CVs, resumes, letters of reference, transcripts, and other supporting documentation submitted by the applicant.
Do not apply this schedule to the records relating to unsuccessful applicants to an advertised position. Use the appropriate Competition Files RRSDA (1999-024 for academic positions, 1997-013 for non-academic staff positions, and 1999-012 for senior administrative positions).
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| All departments holding these records | CY | Nil | CY | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
Retention rationale
The records have no on-going administrative value and because they were received unsolicited, there are no legal retention requirements under the FOI/POP Act (RSBC 1996, c. 165) or other statute.
Retention and filing guidelines
Open a new file for these records at the beginning of each calendar year; close at the end of the year and destroy immediately. Do not send these records to the University Records Centre (URC). Records contain personal information and must be destroyed by confidential shredding; contact Facilities Management to make arrangements.
Departments wishing to retain the resumes of promising applicants should open a separate file for these under "Recruitment." This file should be regularly weeded.
Status
RRSDA is in force
Approval Date
9 Nov 2000