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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces 大象传媒's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate 大象传媒鈥檚 Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of 大象传媒鈥檚 First Chancellor Gordon Shrum
- Early 大象传媒 Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the 大象传媒 Archives
- Charting the course of history: documenting 大象传媒's early days from the student perspective (Part 1)
- Charting the course of history: documenting 大象传媒's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at 大象传媒
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to 大象传媒
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to 大象传媒
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at 大象传媒 Archives
- Finding queer joy in the 大象传媒 Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Glossary
Student Record - Non-Credit
Function
Student Services and Records
PIB
RRSDA Number
2022-001
Department
All University Departments (General Records Series)
Description, purpose and use of records
This RRSDA covers records made and received by academic departments, documenting non-credit student's academic histories from admission to program/course completion.
Records include identification information (including name, date of birth, contact information, etc.), application information (including transcripts, previous credentials, employer contact information, resume/research statement, etc), course/program information (include name of program, certification, start/end date, partnership information, etc.).
For information about course assignments and exams please see RRSDA 1995-018 Examination Papers and Course Assignments.
For information about payment see RRSDA 1997-021 Student Accounts Receivables.
Retention periods
| Records | Active | Semi-Active | Total retention | Final disposition |
|---|---|---|---|---|
| Core record | Current year student graduates or withdraws + 5 years | Nil | Current year student graduates or withdraws + 5 years | Full retention |
| Application Information | Current year student graduates or withdraws + 5 years | Nil | Current year student graduates or withdraws + 5 years | Destruction |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- University Act (RSBC 1996, c. 468)
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
Retention rationale
Maintaining and preserving a permanent record of non-credit students, courses and programs is a responsibility of the University. As such, core information about non-credit students academic histories must be retained permanently.
For all other non-permanent records a total retention period of five years after graduation or withdrawal date provides sufficient passage of time for re-admitting withdrawn students and for consultation of applications/files when providing letters of reference for program/course graduates.
Retention and filing guidelines
The core record should consist of the following information:
- name of student
- date of birth
- contact information
- course(s)/program(s)
- start/end dates for course(s)/program(s)
- course(s)/program(s) grade(s)
- credentials assigned
Status
RRSDA is in force
Approval Date
5 Jan 2023
Last Revised Date
14 Dec 2022