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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces 大象传媒's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate 大象传媒鈥檚 Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of 大象传媒鈥檚 First Chancellor Gordon Shrum
- Early 大象传媒 Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the 大象传媒 Archives
- Charting the course of history: documenting 大象传媒's early days from the student perspective (Part 1)
- Charting the course of history: documenting 大象传媒's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at 大象传媒
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to 大象传媒
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to 大象传媒
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at 大象传媒 Archives
- Finding queer joy in the 大象传媒 Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Glossary
Payroll Processing Records
Function
Finances
PIB
Yes
RRSDA Number
2023-007
Department
Payroll
Description, purpose and use of records
Consists of records related to administration of University payroll service, i.e., pay statements; payroll reports; tax forms; payroll deduction forms; payroll authorization forms; direct deposit documentation; as well as copies made of personnel file records to support payroll processing (e.g., position appointment forms, salary adjustment records, and benefit files).
Do not use for time and absence records, official copies of personnel file records (e.g., employee leaves, immigration status, etc.), records related to determining employee wages/salaries, or for records related to pensions.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Payroll Records | CFY + 1 year | 6 years | CFY + 7 years | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Employment Standards Act (RSBC 1996, c. 113)
- Income Tax Act (BC) (RSBC 1996, c. 215)
Retention rationale
The Employment Standards Act requires payroll records to be retained for four years from the date of their creation (s. 28(2)), while the Income Tax Act requires that records and books of account must be kept for verification purposes at minimum until the end of the sixth year after the taxation year to which the records relate (ss. 230(4) and (7)).
Therefore, a total retention period of 鈥淔Y + 7Y鈥� is sufficient to comply with the University鈥檚 obligations under these acts.
related RRSDAs
- 1997-026, Payroll Deduction Authorization Forms
- 1998-029, Compensation Program Subject Files
- 1999-019, Renewal, Tenure, Promotion and Salary Review Files
- 2001-002, Bi-Weekly Time and Absence Recordsrelated rrsdas
Status
RRSDA is in force
Approval Date
8 Apr 2024
Last Revised Date
8 Apr 2024