Internal SCA Event Proposal
Are you planning an event with the SCA?
Please complete this online form to get the process started.
Event proposals will be evaluated at the next monthly meeting of the School for the Contemporary Arts Programming Committee (SCAPC). If any early clarification is necessary, the SCA Production & Events Manager (scaprod@sfu.ca) will follow up before your Event Proposal goes to the SCAPC. The SCA Production & Events Manager will also follow up after the SCAPC has made its evaluation to talk through your technical needs and venue plan, and to discuss any necessary requirements and extra processes, such as organizing ticketing, Front of House support, ushers, catering, and any other event-related plans and needs.
Other Steps
After you've submitted the online Internal SCA Event Proposal, and depending on the character of your event, there are two other PDFs that the SCA Production & Events Manager will help you complete if you need support from Goldcorp Centre for the Arts Production and Event Services (GCAPES) and the use of the Box Office. You can download them here in advance, as necessary:
It is suggested to go through and fill out these forms alongside the SCA Production & Events Manager.
NOTE: We ask all participants and attendees to respect our spaces. Remember, street shoes or anything that could damage dance studio floors are not allowed. Kindly do not move pianos 鈥� always ask for assistance.
Please refer to the Booking Policies & Procedures Page.
Production Schedule Timeline
Events at the SCA require working with technical coordination and support in the SCA and with GCAPES (Goldcorp Centre for the Arts Production and Event Services), SCA Communications, 大象传媒 Facilities Services, and often with Front of House, ushers, and box office, which are all organized through GCAPES, and sometimes catering through MECS (). Each part of this behind-the-scenes work requires its own scheduling, which together combine to become part of the overall production timeline of your event.
Please note we are in 鈥渃runch times鈥� between October 15 鈥� December 15, and March through April. During these times, any event already booked or in progress will be prioritized; you may not hear back on your proposal until resources to do so become available.
Please complete this online form to get the process started.
The SCA Production & Events Manager (scaprod@sfu.ca) will follow up with you about your submission as soon as possible (approximately 2-3 business days) to talk through your technical needs and venue plan, and to discuss any necessary requirements and processes for organizing ticketing, Front of House support, ushers, catering, and any other event-related plans and requirements.
Here's a reference Production Schedule Timeline to help you get this work done:
| Book Venue | 3 Months |
| Confirm Show Date | 3 Months |
| Production Schedule | 2 Months |
| GCAPES Box Office Form (First Draft) | 6 Weeks |
| Meet with SCA Communications | 6 Weeks |
| Website & Poster Information Due | 5 Weeks |
| GCAPES Function Sheet (First Draft) | 5 Weeks |
| GCAPES Box Office Form (Final) | 4 Weeks |
| Student Usher List (First Draft) | 4 Weeks |
| Technical Plot(s) Due | 4 Weeks |
| GCAPES Staff Requests Due | 4 Weeks |
| Final Poster Due | 4 Weeks |
| Student Usher List Due | 3 Weeks |
| GCAPES Function Sheet Due | 3 Weeks |
| MECS Catering Order (First Draft) | 3 Weeks |
| Program Materials (Due) | 3 Weeks |
| GCAPES Staff (Final) | 15 Days |
| Program to Print (if Printed) | 2 Week |
| Comp List Due (if applicable) | 1 Week |
| MECS Catering Order (Final) | 3 Business Days |
| Site Walk (SCA Production & Events Manager and / or GCAPES staff | 2 Business Days |
NOTE: We ask all participants and attendees to respect our spaces. Remember, street shoes or anything that could damage dance studio floors are not allowed. Kindly do not move pianos 鈥� always ask for assistance.
ALSO NOTE: If student ushers are not secured three weeks prior to an event, GCAPES will staff the event with paid GCAPES ushers. Due to union guidelines, CUPE employees are given shifts 14 days in advance. Once scheduled, these shifts cannot be changed.