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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces 大象传媒's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate 大象传媒鈥檚 Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of 大象传媒鈥檚 First Chancellor Gordon Shrum
- Early 大象传媒 Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the 大象传媒 Archives
- Charting the course of history: documenting 大象传媒's early days from the student perspective (Part 1)
- Charting the course of history: documenting 大象传媒's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at 大象传媒
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to 大象传媒
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to 大象传媒
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at 大象传媒 Archives
- Finding queer joy in the 大象传媒 Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Glossary
Unsuccessful/Withdrawn 大象传媒s Applications
Function
Student Services and Records
PIB
RRSDA Number
1999-007
Department
All University Departments
Description, purpose and use of records
Records relating to applications for admission to the university which were either denied by the university (unsuccessful) or accepted by the university but withdrawn by the applicant (did not attend).
Records may include correspondence, memoranda and email; application forms, statements of interest, transcripts, interview forms, referees' letters, TOEFL results, Senate appeal forms, supporting documentation, and decision letters.
Application procedures vary depending on the program for which admission is sought. This schedule applies to the paper files created in the various departments involved in processing and adjudicating applications. It does not apply to the electronic records stored in the student information system database which may have been generated during the process.
Records relating to the successful applications form part of the individual's student file; see RRSDA 1999-016, Student Files.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| All departments holding these records | Application denied/withdrawn + 1 year | Nil | Application denied/withdrawn + 1 year | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- 大象传媒 Calendar
- Senate - Committee to Review Undergraduate 大象传媒s (CRUA) Terms of Reference
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
Retention rationale
The Freedom of Information and Protection of Act (RSBC 1996, c. 165, s. 31) requires that personal information used to make a decision that directly affects an individual must be retained for at least one year. Unsuccessful applicants who wish to try again will have to reapply following the same procedures, resulting in a new file.
Retention and filing guidelines
Do not send these records to the University Records Centre (URC); destroy at the end of the total retention period (CY + 1). These files contain sensitive personal information and must be destroyed by confidential shredding; contact Facilities Management to make arrangements.
related RRSDAs
Status
RRSDA is in force
Approval Date
12 Oct 2000